Free Moving Estimate Template
Create a professional moving estimate on your phone in about two minutes. Add your prices and customer, then download a clean PDF to send. Free to use.
Movers win trust with transparent pricing: crew size, hours, truck and materials all listed up front.
No sign-up needed. Works on iPhone and Android.
(555) 123-4567
you@yourcompany.com
Valid for 30 days
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 3-person crew & truck (per hour) | 5 | $165.00 | $825.00 |
| Travel fee | 1 | $95.00 | $95.00 |
| Moving boxes & packing materials | 1 | $120.00 | $120.00 |
| Piano / safe handling | 1 | $200.00 | $200.00 |
| Furniture assembly | 1 | $90.00 | $90.00 |
Sample prices for illustration. Use your own rates.
What to include on a moving estimate
- Your business name, phone, email and license number
- Customer name and job address
- Estimate number and date
- How long the price is valid
- Itemized labor and materials
- Tax, discounts and the total
- Deposit required and payment terms
- A line for the customer to sign and approve
- State crew size and hourly rate
- List minimum hours and travel fees
- Explain valuation coverage for damage
The HardhatBill template has a spot for every one of these, so nothing gets missed.
How it works
1. Add your details
Your business info is saved, so you only type it once.
2. List the work
Start from typical moving line items and change them to your prices.
3. Download & send
Get a clean PDF to text or email to your customer on the spot.
Questions
What is the difference between an estimate and a quote?
An estimate is your best calculation of the cost and can change if the job changes. A quote is usually a fixed price. Either way, list your assumptions in the notes so the customer knows what is included.
How long should a moving estimate be valid?
Most moving companys use 14 to 30 days, because material prices change. The template defaults to 30 days and you can change it.
Can I turn the estimate into an invoice when the job is done?
Yes. Switch the document type to Invoice and your customer and line items carry over, with a new invoice number and due date.
Is it really free?
Yes. You can create 5 PDFs a month for free. Pro adds your logo, removes our footer and makes it unlimited.