Free Appliance Repair Estimate Template
Create a professional appliance repair estimate on your phone in about two minutes. Add your prices and customer, then download a clean PDF to send. Free to use.
A clear diagnostic fee and itemized parts help customers decide between repair and replacement with confidence.
No sign-up needed. Works on iPhone and Android.
(555) 123-4567
you@yourcompany.com
Valid for 30 days
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic service call | 1 | $89.00 | $89.00 |
| Refrigerator defrost heater replacement | 1 | $165.00 | $165.00 |
| Defrost heater part | 1 | $68.00 | $68.00 |
| Washer drain pump replacement (labor) | 1 | $140.00 | $140.00 |
| Drain pump part | 1 | $55.00 | $55.00 |
Sample prices for illustration. Use your own rates.
What to include on a appliance repair estimate
- Your business name, phone, email and license number
- Customer name and job address
- Estimate number and date
- How long the price is valid
- Itemized labor and materials
- Tax, discounts and the total
- Deposit required and payment terms
- A line for the customer to sign and approve
- List appliance brand and model number
- Say if the diagnostic fee is credited toward the repair
- Include parts and labor warranty terms
The HardhatBill template has a spot for every one of these, so nothing gets missed.
How it works
1. Add your details
Your business info is saved, so you only type it once.
2. List the work
Start from typical appliance repair line items and change them to your prices.
3. Download & send
Get a clean PDF to text or email to your customer on the spot.
Questions
What is the difference between an estimate and a quote?
An estimate is your best calculation of the cost and can change if the job changes. A quote is usually a fixed price. Either way, list your assumptions in the notes so the customer knows what is included.
How long should a appliance repair estimate be valid?
Most appliance repair techs use 14 to 30 days, because material prices change. The template defaults to 30 days and you can change it.
Can I turn the estimate into an invoice when the job is done?
Yes. Switch the document type to Invoice and your customer and line items carry over, with a new invoice number and due date.
Is it really free?
Yes. You can create 5 PDFs a month for free. Pro adds your logo, removes our footer and makes it unlimited.