Free Painting Estimate Template
Create a professional painting estimate on your phone in about two minutes. Add your prices and customer, then download a clean PDF to send. Free to use.
Square footage, number of coats and paint quality are what customers compare. Put them in writing and win more bids.
No sign-up needed. Works on iPhone and Android.
(555) 123-4567
you@yourcompany.com
Valid for 30 days
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Interior walls (per sq ft) | 450 | $2.10 | $945.00 |
| Ceiling paint - living room | 1 | $380.00 | $380.00 |
| Trim & baseboards (per linear ft) | 120 | $1.75 | $210.00 |
| Premium paint (gallons) | 6 | $58.00 | $348.00 |
| Surface prep & patching | 1 | $240.00 | $240.00 |
Sample prices for illustration. Use your own rates.
What to include on a painting estimate
- Your business name, phone, email and license number
- Customer name and job address
- Estimate number and date
- How long the price is valid
- Itemized labor and materials
- Tax, discounts and the total
- Deposit required and payment terms
- A line for the customer to sign and approve
- Specify paint brand, sheen and number of coats
- Describe prep work included
- Note who moves furniture and covers floors
The HardhatBill template has a spot for every one of these, so nothing gets missed.
How it works
1. Add your details
Your business info is saved, so you only type it once.
2. List the work
Start from typical painting line items and change them to your prices.
3. Download & send
Get a clean PDF to text or email to your customer on the spot.
Questions
What is the difference between an estimate and a quote?
An estimate is your best calculation of the cost and can change if the job changes. A quote is usually a fixed price. Either way, list your assumptions in the notes so the customer knows what is included.
How long should a painting estimate be valid?
Most painters use 14 to 30 days, because material prices change. The template defaults to 30 days and you can change it.
Can I turn the estimate into an invoice when the job is done?
Yes. Switch the document type to Invoice and your customer and line items carry over, with a new invoice number and due date.
Is it really free?
Yes. You can create 5 PDFs a month for free. Pro adds your logo, removes our footer and makes it unlimited.