Free Painting Invoice Template
Get paid faster with a professional painting invoice. Fill it in on your phone, download the PDF and send it before you leave the job. Free to use.
Square footage, number of coats and paint quality are what customers compare. Put them in writing and win more bids.
No sign-up needed. Works on iPhone and Android.
(555) 123-4567
you@yourcompany.com
Due in 14 days
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Interior walls (per sq ft) | 450 | $2.10 | $945.00 |
| Ceiling paint - living room | 1 | $380.00 | $380.00 |
| Trim & baseboards (per linear ft) | 120 | $1.75 | $210.00 |
| Premium paint (gallons) | 6 | $58.00 | $348.00 |
| Surface prep & patching | 1 | $240.00 | $240.00 |
Sample prices for illustration. Use your own rates.
What to include on a painting invoice
- Your business name, phone, email and license number
- Customer name and billing address
- Invoice number, invoice date and due date
- Itemized work completed and materials used
- Tax, discounts and total
- Any deposit already paid and the balance due
- How the customer can pay you
- Late payment terms, if you use them
- Specify paint brand, sheen and number of coats
- Describe prep work included
- Note who moves furniture and covers floors
The HardhatBill template has a spot for every one of these, so nothing gets missed.
How it works
1. Add your details
Your business info is saved, so you only type it once.
2. List the work
Start from typical painting line items and change them to your prices.
3. Download & send
Get a clean PDF to text or email to your customer on the spot.
Questions
When should I send a painting invoice?
Right after the job is finished, ideally before you leave. Invoices sent the same day get paid noticeably faster than ones sent at the end of the week.
What payment terms should I use?
Due on receipt or net 14 are common for residential work. For larger jobs, take a deposit up front and show it as already paid on the final invoice.
Do I need to number my invoices?
Yes. Unique invoice numbers make bookkeeping and taxes much easier. The app numbers them automatically.
Is it really free?
Yes. You can create 5 PDFs a month for free. Pro adds your logo, removes our footer and makes it unlimited.