Free HVAC Quote Template
Send a fixed-price HVAC quote from your phone in about two minutes. Add your prices and customer, then download a professional PDF. Free to use.
Repairs, tune-ups and system replacements all go smoother when the customer can see exactly what they are paying for, part by part.
No sign-up needed. Works on iPhone and Android.
(555) 123-4567
you@yourcompany.com
Valid for 30 days
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic & system inspection | 1 | $129.00 | $129.00 |
| Run capacitor replacement | 1 | $185.00 | $185.00 |
| R-410A refrigerant (per lb) | 3 | $95.00 | $285.00 |
| Condensate drain line flush | 1 | $110.00 | $110.00 |
| Air filter 16x25x1 | 2 | $18.00 | $36.00 |
Sample prices for illustration. Use your own rates.
What to include on a HVAC quote
- Your business name, phone, email and license number
- Customer name and job address
- Quote number and date
- A clear scope of work: what is and is not included
- Itemized labor and materials at a fixed price
- Tax and the total
- How long the quote is valid
- A line for the customer to sign and accept
- Include equipment make, model and SEER2 rating
- State warranty terms for parts and labor
- Offer a maintenance plan as an optional line item
The HardhatBill template has a spot for every one of these, so nothing gets missed.
How it works
1. Add your details
Your business info is saved, so you only type it once.
2. List the work
Start from typical HVAC line items and change them to your prices.
3. Download & send
Get a clean PDF to text or email to your customer on the spot.
Questions
Should I send a quote or an estimate?
Send a quote when you can commit to a fixed price for a clearly defined job. Send an estimate when the final cost may change once work begins. Many HVAC technicians quote small jobs and estimate larger ones.
What should a HVAC quote include?
Your business details, the customer and job address, an itemized list of work and materials, the total, how long the price is valid, and what is not included. A clear scope prevents disputes later.
Can I turn the quote into an invoice?
Yes. When the job is done, switch the document type to Invoice. Your customer and line items carry over automatically.
Is it really free?
Yes. You can create 5 PDFs a month for free. Pro adds your logo, removes our footer and makes it unlimited.